Project Management

Why Project Management is important

Project management optimizes resource allocation, ensures timely delivery, mitigates risks, improves communication, and enhances stakeholder satisfaction. It provides adaptability to change, assures quality, aligns with strategic goals, fosters continuous learning, and ultimately contributes to a competitive advantage in the dynamic business landscape. Without project management, businesses may experience disorganization, missed deadlines, increased costs, and ineffective communication. The absence of a structured approach can lead to chaos, delayed projects, financial overruns, and difficulties in coordinating team efforts.

What Project Management is

The PMI defines project management as “the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.” This definition emphasizes the comprehensive and multidisciplinary nature of project management, encompassing various aspects such as knowledge, skills, tools, and techniques to ensure the successful completion of projects.

How we can help you

Tailored approaches, based on best practice methodologies

Set up an Effective Project Management Office

• Design common framework to standardize project management in your organization
• Develop standards and PM templates to be used across your organization
• Establish PMO as recognized entity within your organization
• Ramp-up and qualify PMO staff, where needed

Support Smooth Project Execution

• Set up an effective project management structure (project organization, reporting and communication templates, escalation and change processes, etc.)
• Establish and monitor timelines, identify interdependencies, mitigate reasons for delay
• Ensure transparent communication through meeting schedule and facilitation
• Identify, monitor and mitigate risks and issues, escalate where necessary
• Strengthen roles and skills of key project members, such as internal project lead

Develop PM Skills in Your Organization

• Enable (future) project managers and team members to setup, structure and steer projects according to project management standards (PMI)
• Provide decision and analysis framework for project managers to adapt the project management approach according to the context/nature of a project
• Develop (future) project managers’ leadership skills (communication, team motivation/development, manage stakeholders)

Project Management use case

Case 1 - IT System Landscape Separation

Customer: German Luxury OEM

Industry: Automotive

Region: China

Challenges/Opportunities:
Safeguard of the separation of IT systems from company demerger into two independent entities. The IT landscape of the passenger car and van division, and commercial vehicle division need to be separated (legally and technically) for both organizations to operated independently.

Approach:
Provide guidance and support in implementing specific actions and strategies to address immediate challenges or opportunities within a project.
• Problem Identification: Identifying and diagnosing specific issues or bottlenecks hindering project progress
• Issue Mitigation: Developing and implementing short-term solutions to address immediate project challenges.
• Risk Assessment: Identifying potential risks and uncertainties that may impact project outcomes.
• Risk Mitigation: Developing and implementing strategies to mitigate identified risks and minimize their impact.
• Communication Planning: Developing communication strategies to keep stakeholders informed and engaged.
• Issue Escalation: Escalating project issues to appropriate stakeholders for resolution.
• Conflict Resolution: Facilitating resolution of conflicts and disagreements among project team members or stakeholders.

Impact:
The carve-out for IT system was completed successfully for 20 applications, with smooth transition and operations continuity.

Case 2 - Data Center Transformation & Migration

Customer: German Luxury OEM

Industry: Automotive

Region: China

Challenges/Opportunities:
Data center needed to be transformed with the new performance and security standard as per HQ requirement, as well as the migrated to a new location to comply with strict regulations from local Chinese authority. Hard deadline set by local Chinese authorities as the project had already been delayed for a year, extensively impacting business operation in the country. As this project involves working with teams from 5 different geographical locations, with different time zones, collaboration between multiple parties were challenging, and lack of transparency made planning of resource and cross-teams coordination difficult.

Approach:
• Ensure a collaborative culture towards a joint goal, starting by developing a joint responsibility between client company and their collaboration partners, including external service providers.
• Streamline of meetings, prioritization of high-impact task and optimization of processes and workflow.
• Develop approach for clarity and transparency in information sharing, status/progress and task tracking.
• Project management support and monitoring across six work packages, including timeline management, risk management, resource management, etc..

Impact:
• Project status turned from Red to Green by the end of the project.
• Data center successfully migrated and transformed, 52 application go-Live successfully with minimal distruption.
• High recommendation from Global CIO .

Get in touch!

JULIEN BESTHORN
MANAGER
Mobile no.: +86 186 1402 4930
Email address: julien.besthorn@cpc-global.com